Services

surescan has been working with its customers for more than 5 years providing document scanning services and document storage. Each client is dealt with on an individual basis ensuring that the best possible option is put forward for the specific requirements of that company.

The cost of data conversion has reduced considerably in recent years, encouraging an increasing number of organisations to utilise scanning systems and services. surescan remain highly competitive in their market place and forward thinking companies are taking advantage of the many benefits of imaging.

surescan has helped to dramatically change the working environment at the Nationwide Building Society Head Office in Swindon. Nationwide originally held their documents in their office, which become cluttered and busy.

surescan provided a document scanning service to them and held their documents offsite. The images of these documents can now be viewed on PC’s throughout the office and over the Internet, giving more flexibility for staff to work from home.

The outcome has been the creation of a new paperless office which is more spacious, highly efficient and has a calm, peaceful atmosphere.

Lynne Keech, Admin Team Leader of Nationwide says “surescan carried out our scanning for us which helped the new environment become a reality. surescan’s service was personal and very professional”.

 

Run your mouse over the images below for more information...

Surescan provides a free planning and consultancy service
  • Our skilled staff will work with you to identify your specific requirements. At this stage, surescan can identify a variety of options in order to achieve maximum effectiveness.
  • We offer a range of services that include cataloguing, scanning, indexing, image retrieval, storage/back-up. Each part of the process will be fully explained to the client.
  • Services are tailored to the needs of the client as it recognised that every customer has a different requirement.
  • Surescan will agree with the client an implementation plan, which will be provided in writing with time-scales.
 Surescan offers a complete cataloguing service
  • We can provide you with the appropriate Access database or Excel spreadsheet for example, detailing important information such as 'document descriptions', 'invoice numbers' etc.
  • Cataloguing gives you a record of your documents that can be retained as a database, is an effective and responsive search facility and also provides crucial information for the ongoing offsite storage of documents.
  • This service will be designed to suit the needs of your company. Our experienced staff will work with you to identify the most appropriate method of cataloguing.
  • surescan offers this valuable service with no extra costs.
Surescan returns the documents after scanning on the clients preferred digital media
  • As well as the use of CD Rom, DVD, Portable Hard Drive etc. images can also be posted to a secure website with password protection for retrieval as required. Over a network, client' PC's gain access to images by intranet or extranet.
  • Surescan will also keep a backup of the digital documents after the scanning if required. This ensures that valuable physical documentation held on your site can always be retrieved or re-created after loss or destruction.
  • We can also arrange for the storage of the paper documents in a secure offsite storage facility or will return the documents promptly to you as required. Alternatively the confidential, secure and safe destruction of documents can be carried out on request.
  • Secure storage of back-up media containing client images ensures that valuable documentation held on a client site can always be re-created.

surescan
The Process

 Surescan captures images of documents from post-it-notes as well as A5, A4, A3, A2, A1 and up to size AO
  • The use of sophisticated hardware using the latest scanning technology enables the production of the highest quality images. surecan have recently introduced services for microfiche scanning, microfilm scanning and Aperture cards.
  • The implementation of the latest software technology (i.e. 'Perfect Page' and iThresholding') also ensures image optimisation.
  • Backscanning projects can be undertaken as well as ongoing scanning in black & white and colour, with images produced in the format required (i.e. tiff and pdf).
  • To ensure 'best quality service' at all times, continuous quality checks are made in accordance with the surescan Quality manual.
Surescan provides search programs free of charge to enable effective retrieval of images
  • Document Management software solutions, ranging from basic up to highly sophisticated systems, can be suggested for clients who do not wish to use their own existing software.
  • Full text searches may be utilised for documents which have been OCR'd, forms recognition for those documents which have been processed, bar code recognition for those documents which have been coded etc.
  • Clients may wish to use their own existing Document Management Software.
  • surescan can also provide or suggest the most appropriate imaging software and consumables to fully meet each clients needs.
 Surescan applies indexing as required to the images created
  • The appropriate degree of detail is produced to enable you to manage your information efficiently and effectively.
  • Indexing can also be tailored to the requirements of existing document management systems as well as being suited to individual company needs.
  • Index fields, bookmarks, OCR (optical character recognition), bar coding, forms and data processing are but a few of the options that surescan can offer.
  • The indexing options range from very basic search programs up to very detailed search systems.
  • Staff are highly experienced to ensure that extreme accuracy is applied throughout the process.


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