Scanning Services

In a modern office the large volumes of paperwork collected over the years becomes a cumbersome and difficult task to manage. Many files need to be retained for several years taking up significant amounts of storage space. Resource needs to be allocated to manage the archive and ensure that documents can be retrieved quickly and easily. However most of the time this task is never a top priority and files can be lost, misfiled or damaged. surescan has invested heavily in sophisticated equipment to provide a first class document scanning service to help their customers become more efficient and gain access to information at the touch of a button.

Scanning is an efficient and cost effective way of storing large amounts of documentation. Imagine the benefits of instant access, compact storage, improved efficiency and user friendly retrieval. surescan’s document management service uses the latest scanning technology enabling the production of the highest quality images.

The implementation of the latest software technology such as Perfect Page or iThresholding will also ensure image optimisation. Back scanning projects can be undertaken as well as ongoing scanning in black & white and colour with images produced in the required format such as tiff or pdf.

surecan has recently introduced services for microfiche scanning, microfilm scanning and Aperture cards. Microfiche, Microfilm and Aperture cards certainly offer a compact option for storage but the equipment required to read and print them is often expensive and unreliable. The microfiches, microfilms and aperture cards themselves are also susceptible to damage, so this solution is not always the best option. Surescan can scan your microfiche, microfilm and aperture cards, archive them and get the final high quality images ready for instant access.

If you’re looking for a one-off solution or a long term contract surescan is here to advise you on the most cost effective, efficient and reliable methods of document management and scanning. Call us to discuss your requirements today!

 

Run your mouse over the images below for more information...

Surescan provides a free planning and consultancy service
  • Our skilled staff will work with you to identify your specific requirements. At this stage, surescan can identify a variety of options in order to achieve maximum effectiveness.
  • We offer a range of services that include cataloguing, scanning, indexing, image retrieval, storage/back-up. Each part of the process will be fully explained to the client.
  • Services are tailored to the needs of the client as it recognised that every customer has a different requirement.
  • Surescan will agree with the client an implementation plan, which will be provided in writing with time-scales.
 Surescan offers a complete cataloguing service
  • We can provide you with the appropriate Access database or Excel spreadsheet for example, detailing important information such as 'document descriptions', 'invoice numbers' etc.
  • Cataloguing gives you a record of your documents that can be retained as a database, is an effective and responsive search facility and also provides crucial information for the ongoing offsite storage of documents.
  • This service will be designed to suit the needs of your company. Our experienced staff will work with you to identify the most appropriate method of cataloguing.
  • surescan offers this valuable service with no extra costs.
Surescan returns the documents after scanning on the clients preferred digital media
  • As well as the use of CD Rom, DVD, Portable Hard Drive etc. images can also be posted to a secure website with password protection for retrieval as required. Over a network, client' PC's gain access to images by intranet or extranet.
  • Surescan will also keep a backup of the digital documents after the scanning if required. This ensures that valuable physical documentation held on your site can always be retrieved or re-created after loss or destruction.
  • We can also arrange for the storage of the paper documents in a secure offsite storage facility or will return the documents promptly to you as required. Alternatively the confidential, secure and safe destruction of documents can be carried out on request.
  • Secure storage of back-up media containing client images ensures that valuable documentation held on a client site can always be re-created.

surescan
The Process

 Surescan captures images of documents from post-it-notes as well as A5, A4, A3, A2, A1 and up to size AO
  • The use of sophisticated hardware using the latest scanning technology enables the production of the highest quality images. surecan have recently introduced services for microfiche scanning, microfilm scanning and Aperture cards.
  • The implementation of the latest software technology (i.e. 'Perfect Page' and iThresholding') also ensures image optimisation.
  • Backscanning projects can be undertaken as well as ongoing scanning in black & white and colour, with images produced in the format required (i.e. tiff and pdf).
  • To ensure 'best quality service' at all times, continuous quality checks are made in accordance with the surescan Quality manual.
Surescan provides search programs free of charge to enable effective retrieval of images
  • Document Management software solutions, ranging from basic up to highly sophisticated systems, can be suggested for clients who do not wish to use their own existing software.
  • Full text searches may be utilised for documents which have been OCR'd, forms recognition for those documents which have been processed, bar code recognition for those documents which have been coded etc.
  • Clients may wish to use their own existing Document Management Software.
  • surescan can also provide or suggest the most appropriate imaging software and consumables to fully meet each clients needs.
 Surescan applies indexing as required to the images created
  • The appropriate degree of detail is produced to enable you to manage your information efficiently and effectively.
  • Indexing can also be tailored to the requirements of existing document management systems as well as being suited to individual company needs.
  • Index fields, bookmarks, OCR (optical character recognition), bar coding, forms and data processing are but a few of the options that surescan can offer.
  • The indexing options range from very basic search programs up to very detailed search systems.
  • Staff are highly experienced to ensure that extreme accuracy is applied throughout the process.


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