Image Retrieval

All companies can benefit from increased levels of efficiency for their staff. Having relevant documents accessed at the touch of button, not only increases their output level but helps to eliminates frustration among staff that find themselves working in an unorganised office environment.

surescan provides search programs free of charge to enable effective retrieval of images. The Document Management software solutions can range from a basic service up to a highly sophisticated system, which clients often use if they do not wish to use their own existing software. Imaging software can also be supplied or we can simply suggest the most appropriate software and consumables depending on the customers individual needs.

Full text searches may be utilised for various types of documents, whether they have been OCR’d, processed or coded.

The experienced staff at surescan can offer a truly flexible service by proposing various solutions, until the customer is happy with the outcome. One of the effective and responsive search facilities offered is cataloguing. A complete record of documents can be retained as a database either by providing the customer with the appropriate Access database or Excel spreadsheet, as an example detailing pertinent information such as “document description” or “invoice numbers”. Cataloguing can also provide vital information for the ongoing offsite storage of your documents and the good news is that this service is free of charge!

Managing information efficiently and effectively benefits customers for many different reasons. To help customers manage that data, surescan can apply indexing to images created, which can range from basic search programs to extremely detailed search systems.

Our highly experienced staff will ensure that extreme accuracy is applied throughout the process. Our flexibility allows us to tailor the indexing to the requirements of an existing document management system if required. A few of the options that surescan can offer include Index fields, bookmarks, OCR (optical character recognition), bar coding, forms and data processing.

If your company could benefit from increased levels of efficiency, call surescan today to discuss your options.

 

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Surescan provides a free planning and consultancy service
  • Our skilled staff will work with you to identify your specific requirements. At this stage, surescan can identify a variety of options in order to achieve maximum effectiveness.
  • We offer a range of services that include cataloguing, scanning, indexing, image retrieval, storage/back-up. Each part of the process will be fully explained to the client.
  • Services are tailored to the needs of the client as it recognised that every customer has a different requirement.
  • Surescan will agree with the client an implementation plan, which will be provided in writing with time-scales.
 Surescan offers a complete cataloguing service
  • We can provide you with the appropriate Access database or Excel spreadsheet for example, detailing important information such as ‘document descriptions’, ’invoice numbers’ etc.
  • Cataloguing gives you a record of your documents that can be retained as a database, is an effective and responsive search facility and also provides crucial information for the ongoing offsite storage of documents.
  • This service will be designed to suit the needs of your company. Our experienced staff will work with you to identify the most appropriate method of cataloguing.
  • surescan offers this valuable service with no extra costs.
Surescan returns the documents after scanning on the clients preferred digital media
  • As well as the use of CD Rom, DVD, Portable Hard Drive etc. images can also be posted to a secure website with password protection for retrieval as required. Over a network, client’ PC’s gain access to images by intranet or extranet.
  • Surescan will also keep a backup of the digital documents after the scanning if required. This ensures that valuable physical documentation held on your site can always be retrieved or re-created after loss or destruction.
  • We can also arrange for the storage of the paper documents in a secure offsite storage facility or will return the documents promptly to you as required. Alternatively the confidential, secure and safe destruction of documents can be carried out on request.
  • Secure storage of back-up media containing client images ensures that valuable documentation held on a client site can always be re-created.

surescan
The Process

 Surescan captures images of documents from post-it-notes as well as A5, A4, A3, A2, A1 and up to size AO
  • The use of sophisticated hardware using the latest scanning technology enables the production of the highest quality images. surecan have recently introduced services for microfiche scanning, microfilm scanning and Aperture cards.
  • The implementation of the latest software technology (i.e. ‘Perfect Page’ and iThresholding’) also ensures image optimisation.
  • Backscanning projects can be undertaken as well as ongoing scanning in black & white and colour, with images produced in the format required (i.e. tiff and pdf).
  • To ensure ‘best quality service’ at all times, continuous quality checks are made in accordance with the surescan Quality manual.
Surescan provides search programs free of charge to enable effective retrieval of images
  • Document Management software solutions, ranging from basic up to highly sophisticated systems, can be suggested for clients who do not wish to use their own existing software.
  • Full text searches may be utilised for documents which have been OCR’d, forms recognition for those documents which have been processed, bar code recognition for those documents which have been coded etc.
  • Clients may wish to use their own existing Document Management Software.
  • surescan can also provide or suggest the most appropriate imaging software and consumables to fully meet each clients needs.
 Surescan applies indexing as required to the images created
  • The appropriate degree of detail is produced to enable you to manage your information efficiently and effectively.
  • Indexing can also be tailored to the requirements of existing document management systems as well as being suited to individual company needs.
  • Index fields, bookmarks, OCR (optical character recognition), bar coding, forms and data processing are but a few of the options that surescan can offer.
  • The indexing options range from very basic search programs up to very detailed search systems.
  • Staff are highly experienced to ensure that extreme accuracy is applied throughout the process.


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