About surescan

Are you swamped by documentation? Do you dream of a paperless office? Many of your business processes will have resulted in a large amount of paperwork collected over a number of years, using a significant amount of storage space. At surescan we can help you to realise a paperless office. We are a Wiltshire based company that specialises in document scanning services. Our services include tailor made packages to suit the unique requirements of each customer, however large or small. Our range of services includes cataloguing, document scanning, indexing, image retrieval, document storage and back-up. A recent addition to our services includes Microfiche scanning, Microfilm scanning and Aperture cards.

The speed and efficiency of office staff is paramount to the success of any business. By providing instant access to information, staff can enjoy increased productivity which can be linked with internal savings driven by a tailored database with simple search facilities.

Our full back up and disaster recovery service will ensure the retention of digital copies covering the threat of fire, water, loss or general degradation of paperwork overtime.

At surescan we pride ourselves on providing reliable, efficient and effective customer service. All our staff have signed Confidentiality Agreements and we are registered under the Data Protection Act of 1988. Most of our business originates from recommendations and we can provide excellent references from satisfied customers.

Our services include providing a free planning and consultancy service. Our skilled staff will work with clients and identify the specific requirements of each customer. At that stage a range of options will be proposed, all of which will strive to achieve maximum efficiency. As we recognise that each organisation is individual in its requirements, our services are tailored made for each client.

If you want to realise that dream of a paperless office, contact surescan on 01666 841341. We will be pleased to provide a free demonstration using some of our typical documents.

 

Run your mouse over the images below for more information...

Surescan provides a free planning and consultancy service
  • Our skilled staff will work with you to identify your specific requirements. At this stage, surescan can identify a variety of options in order to achieve maximum effectiveness.
  • We offer a range of services that include cataloguing, scanning, indexing, image retrieval, storage/back-up. Each part of the process will be fully explained to the client.
  • Services are tailored to the needs of the client as it recognised that every customer has a different requirement.
  • Surescan will agree with the client an implementation plan, which will be provided in writing with time-scales.
 Surescan offers a complete cataloguing service
  • We can provide you with the appropriate Access database or Excel spreadsheet for example, detailing important information such as 'document descriptions', 'invoice numbers' etc.
  • Cataloguing gives you a record of your documents that can be retained as a database, is an effective and responsive search facility and also provides crucial information for the ongoing offsite storage of documents.
  • This service will be designed to suit the needs of your company. Our experienced staff will work with you to identify the most appropriate method of cataloguing.
  • surescan offers this valuable service with no extra costs.
Surescan returns the documents after scanning on the clients preferred digital media
  • As well as the use of CD Rom, DVD, Portable Hard Drive etc. images can also be posted to a secure website with password protection for retrieval as required. Over a network, client' PC's gain access to images by intranet or extranet.
  • Surescan will also keep a backup of the digital documents after the scanning if required. This ensures that valuable physical documentation held on your site can always be retrieved or re-created after loss or destruction.
  • We can also arrange for the storage of the paper documents in a secure offsite storage facility or will return the documents promptly to you as required. Alternatively the confidential, secure and safe destruction of documents can be carried out on request.
  • Secure storage of back-up media containing client images ensures that valuable documentation held on a client site can always be re-created.

surescan
The Process

 Surescan captures images of documents from post-it-notes as well as A5, A4, A3, A2, A1 and up to size AO
  • The use of sophisticated hardware using the latest scanning technology enables the production of the highest quality images. surecan have recently introduced services for microfiche scanning, microfilm scanning and Aperture cards.
  • The implementation of the latest software technology (i.e. 'Perfect Page' and iThresholding') also ensures image optimisation.
  • Backscanning projects can be undertaken as well as ongoing scanning in black & white and colour, with images produced in the format required (i.e. tiff and pdf).
  • To ensure 'best quality service' at all times, continuous quality checks are made in accordance with the surescan Quality manual.
Surescan provides search programs free of charge to enable effective retrieval of images
  • Document Management software solutions, ranging from basic up to highly sophisticated systems, can be suggested for clients who do not wish to use their own existing software.
  • Full text searches may be utilised for documents which have been OCR'd, forms recognition for those documents which have been processed, bar code recognition for those documents which have been coded etc.
  • Clients may wish to use their own existing Document Management Software.
  • surescan can also provide or suggest the most appropriate imaging software and consumables to fully meet each clients needs.
 Surescan applies indexing as required to the images created
  • The appropriate degree of detail is produced to enable you to manage your information efficiently and effectively.
  • Indexing can also be tailored to the requirements of existing document management systems as well as being suited to individual company needs.
  • Index fields, bookmarks, OCR (optical character recognition), bar coding, forms and data processing are but a few of the options that surescan can offer.
  • The indexing options range from very basic search programs up to very detailed search systems.
  • Staff are highly experienced to ensure that extreme accuracy is applied throughout the process.


Join our mailing list:
Name:
Email:

About Us :: Services :: Scanning :: Storage :: Security :: Image Retrieval :: Contact Us

Copyright 2005 surescan. All Rights Reserved

Website design by Ivisual Ltd